Fees, prepaid packs and invoices

Fees come from the lessons actually held. Parents pay you directly, by bank transfer, DuitNow, Touch 'n Go or cash, and you record it. MyTuitionClass doesn't take card payments.

How fees are worked out

  • One-to-one lessons: each lesson marked Held, at the student's rate (per session, per hour, or a fixed monthly fee).
  • Group classes: each session the student was marked Present, at the class price or their own price.
  • No-shows, absences, students marked away and lessons that didn't happen are not charged.

The Fees page shows each month's Fees, Collected and Outstanding, with a row for each student. Who owes me lists every unpaid balance, and Export CSV downloads the month.

Monthly statements

For students billed Monthly, after lessons:

  1. Go to Settings › Messages to parents › Fees and payment details.
  2. Tick Prepare monthly fee statements each month and choose the hour.
  3. If you like, tick Remind about unpaid statements after and set the number of days.

On the 1st of each month, at the hour you chose, last month's statement is prepared in Messages for every family that still owes something, with brothers and sisters on one statement. A student's statement waits until all their lessons for that month are logged.

When a parent pays, tap Record payment on their row, fill in the amount, date and method, and save. You can then send a receipt.

Prepaid funds and packs

Students billed by Prepaid fund pay first, and each lesson is taken from their balance. Class sign-up payments, packs included, go into the fund too. A missed session isn't charged, so it stays as credit.

The Prepaid funds list at the top of the Fees page shows each balance and roughly how many lessons are left.

  • Top up: record money you've received.
  • Send top-up link: enter an amount and tap Prepare the message. The parent gets a page with the amount and your payment details, and taps I've paid once they have. Once the money is in, tap Payment received.

When a fund drops below the cost of one more lesson, you get an alert, and a top-up link for the amount they paid last time is ready in Messages.

Invoices and receipts

Tap Invoice on a student's row to make a numbered invoice for that month (brothers and sisters included). Send it with Send on WhatsApp or Copy link. The parent opens it and taps Save as PDF (handy for tax relief). Once the month is paid in full, the same link shows it as paid, so it's their receipt too.

Admins set up invoices under Settings › Invoices:

  • Business name (as registered), SSM registration no., Address and Phone or email on invoices.
  • Invoice number prefix: numbers then run like TSP-2026-0001.
  • Note at the bottom, such as your refund policy.
  • Invoice with each monthly statement: turn it on to link every statement to its invoice.